Office Organization for your Email
By Carol Halsey © 2012
If you are on email overload, chances are you feel overwhelmed and could use office organization for your email. It can be taunting if your inbox is overflowing and more emails arrive literally by the minute. It is also a time mangement issue when you are searching for a particular message. To efficiently control your email, set aside specific times during the day for handling emails. It may be a half hour when you arrive in the morning, again before and after lunch and again late afternoon before you leave. This real estate agent has some suggestions that work for her to organize email.
"Let’s face it. You’re a busy person. You’ve got real estate clients to meet up with, homes to show, appointments to attend to and family matters to take care of. Who has time to filter through all the junk emails coming through their inbox every day? Technology is supposed to help make our lives easier. And, in many ways, it does. But it seems that, sometimes, technology can interfere with productivity. To stay focused, you need to organize and optimize your email, eliminating clutter and directing your attention to those things that matter.
Studies show that most people have an almost compulsive need to check and answer every single email that comes in at the moment it comes in. While you may think this shows that you’re on top of things, it actually can be counter-productive. It takes your attention away from the tasks in front of you. Once you return to finish the project you started, your mind can take several seconds to jump back on track. When you factor that in to every time you check your email, you could lose several hours of time over the course of a month. Instead of jumping on your email several times a day, schedule two or three times throughout the day to check and answer emails.
To stay focused, you need to organize and optimize your email, eliminating clutter and directing your attention to those things that matter."
Controlling your email for good office organization will increase your productivity and reduce your stress.
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About the Author
Carol Halsey is an author, speaker and organizational expert specializing in office-based organization for the past 25 years. She consults businesses and coaches people on how to manage their time and paper more effectively.
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